Report on the Audit of Large One-Time Procurements

By Andary, Robert G.

Book Id: WPLBN0000099247
Format Type: PDF eBook:
File Size: 2.14 MB
Reproduction Date: 2008

Title:	Report on the Audit of Large One-Time Procurements
Author:	Andary, Robert G.
Volume:
Language:	English
Subject:	Government publications, Legislation., Government Printing Office (U.S.)
Collections:	Government Library Collection
Historic Publication Date:
Publisher:	Government Printing Office


Citation APA MLA Chicago G. Andar, B. R. (n.d.). Report on the Audit of Large One-Time Procurements. Retrieved from http://self.gutenberg.org/

Excerpt
Excerpt: An important function of GPO's Printing Procurement Department (PPD) is the conducting of large one-time procurements. These procurements, which are by definition not term contracts, are all for sums of $25,000 or more. During the last six months of Fiscal Year (FY) 2000, 350 large one-time procurements, valued at more than $62 million, were awarded. This report discusses the responsibilities of PPD's Contracts Branch, its work in soliciting and processing these procurements, and its interaction with other PPD branches and GPO departments in completing these duties. An Office of the Inspector General audit team determined that overall controls and procedures were effective. The report also identifies opportunities to improve internal controls over procurements and makes ten recommendations in this area. Management has reviewed these recommendations in the three departments affected and has provided either written or oral responses, which are included in the Appendix to this report.

Table of Contents
RESULTS IN BRIEF ............................................................................................................... 3 BACKGROUND ............................................................................................5. OBJECTIVE. SCOPE. AND METHODOLOGY .................................................................... 6 FINDINGS AND RECOMMENDATIONS ............................................................................ 8 1 CONTRACTING OFFICER'S SUPERVISOR PARTICIPATION IN CONTRACT REVIEW BOARD (CRB) ACTIONS ............................... 8 2 GPO POLICY ON APPLICATION OF RUSH SURCHARGES .............. 10 3 NUMBER OF INVITATIONS FOR BID ........................................... 12 4 TIME FRAME FOR LARGE ONE-TIME PROCUREMENTS ................ 14 5 SIGNATURES ON CONTRACT MODIFICATIONS ............................ 16 6 CHANGES TO REQUISITIONS NOT PROPERLY DOCUMENTED ....... 18 7 DOCUMENTATION NEEDS TO BE MAINTAINED ON FILE .............. 20 8 AUTOMATED BID LIST SYSTEM NOT ALWAYS BEING USED ........ 22 OTHER MATTERS DISCUSSED WITH MANAGEMENT ................................. 23 APPENDIX I: PPD Management Comments. 7/16/01 ............................................... 24 APPENDIX 11: Memorandum From Manager. PPD. 7/20/01 .................................... 27 APPENDIX 111: Customer Services Comments. 7/24/01 .......................................... 28 APPENDIX IV: Comments from Manager. PPD. 8/15/01 ......................................... 29